January 14, 2009

This regular meeting was called to order at 7:00 pm by Supervisor Keith Batman with the following present:
Supervisor: Keith Batman
Other Officials: Ron Walter, Phil Buckhout
Council Members: Gary Goodnough, Mark Malys Keith Welch, Judith Rowlands
Greg Rury, Gary Whitten Dave Thurston, George Fearon

MOTION: To accept the minutes of the December 30, 2008 year-end meeting as written. (Malys/Goodnough). All in favor.

Supervisor Batman welcomed the visitors. Annual Reports of the various officers and committees were distributed. Casella Waste Disposal Company is increasing their rates; it was agreed to put up signs and flyers reminding people to compact their recyclable plastic and cans as much as possible.

HIGHWAY SUPRINTENDENT: There was discussion about residents borrowing materials from the
town highway department, and being billed directly from the supplier. Ron explained that he has permitted
this occasionally for convenience, and it has never been a problem. The Board approved this procedure as
long as a record is kept, and it doesn’t get out of hand.

COUNTY LEGISLATOR: George Fearon reported that he is impressed with Scipio Town Historian
Sandie Gilliland, who was commended by the State Historian for filing her annual report online, and
maintaining a Scipio blog which has received over 2800 hits. He mentioned that there is an article in
Rural Futures about connecting with the Internet through power lines. 2010 Census workers will be
needed soon; anyone interested in temporary work earning $13-15 per hour should call
1-866-861-2010 for more information.

ZONING BOARD OF APPEALS CHAIR Phil Buckhout reported that he had a request for a
change from residential to commercial zoning. The Board confirmed this is a matter for the Planning
Board to address, and requested the Clerk to contact the applicant and ask him to contact the
Planning Board.

OLD BUSINESS:
RESOLUTION: To create an Employee Benefits Fund in the amount of $3797.
(Whitten/Goodnough)
NEW BUSINESS:
Supervisor Batman reported that he made a clerical error in the tax levy amount. According to the State
Comptroller, the town has some options as to how this error will be corrected. Keith will be meeting with Real
Property Director Al Kozlowski to determine how exactly the correction will be made, possibly as a
credit on next year’s bill. This will be discussed again at the next board meeting.

RESOLUTION: To make the following final budget transfers for 2008:
From To amount
DA 5140.41   DA 5110.4   $ 2017.20
Hired trucking, contractual Repair of roads, contractual
DA 5140.41   DA 9060.8   411.67
Hired trucking, contractual Medical insurance
DA 9055.8   DA 9060.8    378.97
Disability insurance Medical insurance
A 1010.4   A 1110.1   .04
Town Board, contractual Justices, personal services
A 1010.4   A 1315.4   53.56
Town Board, contractual Comptroller, contractual
A 1420.4   A1355.4   954.69
Attorney Contractual Assessors, contractual
A 1410.4   A1410.1   .04
Town clerk, contractual Town clerk, personal services
A 1010.4   A 1620.41   131.42
Town Board, contractual Buildings, phone
A 1010.4   A 5010.1   .02
Town Board, contractual Highway super, personal services
A 1420.4   A 8160.4   792.61
Attorney contractual Transfer Station
A 1420.4   A 9060.8   105.16
(Goodnough/Malys). All in favor.

RESOLUTION: To make the following appointments (for 2009 unless otherwise indicated):

NAME POSITION SALARY
Gary Goodnough Deputy Town Supervisor none
Keith Batman Marriage Official none
Cathy Komarisky Deputy Town Clerk/Tax Collector $7.50/hr
Sandie Gilliland Deputy Town Clerk/Tax Collector $7.50/hr
Rebecca Rury Bookkeeper $3600
David Thurston Attorney per billing ($6000 contractual)
Donald Beebee Deputy Hwy Supt none
Dodie Rowlands Registrar none
Sandie Gilliland Deputy Registrar none
Sandie Gilliland Historian $300
Michael O’Connor Zoning Officer $3750
Michael O’Connor Code Enforcement Officer $3750
Phil Buckhout Zoning Board of Appeals $125 (1/1/09 – 12/31/14)
Bruce Hatfield Planning Board Chair $200
Keith Welch Planning Board $125
Randy Lawrence Planning Board $125
Tom Olenych Planning Board $125
Gary Mutchler Planning Board $125
Vacant Budget Officer $500
D J Grady Transfer Station Attendant $10/hr
Carl Collier Animal Control Officer $ TBA pending contract
Dodie Rowlands Records Management Officer $0
Sandie Gilliland Deputy Rec. Man. Officer none
Janet Buckhout Cleaning of Town Office $20/hr
Debra Kellogg Court Clerk $4500
Donald Beebee Senior MEO $14.50/hr
Douglas Beebee Senior MEO $14.50/hr
Timothy Calhoun Junior MEO $13.50/hr
Part time snow removal & laborer $10.30/hr
Comprehensive Planning Committee $ 0.00

COMMITTEES:
Highway: Greg Rury, Whitten
Building: Goodnough, Malys
Newsletter: Rowlands, Becky Rury, Batman

MEETING NIGHT: Second Wednesday of each month
OFFICIAL NEWSPAPER: The Citizen
OFFICIAL BANK: Bank of America
MILEAGE REIMBURSEMENT: Federal mileage reimbursement rate

SALARIES: Paid quarterly with the exception of:
Dodie Rowlands, Clerk (monthly)
Highway Dept (biweekly)
Carl Collier, Animal Control (monthly by voucher)
D J Grady, Transfer Station (biweekly)
Scott Snyder, Assessor (biweekly)

Signers on Town Bank Accounts: Keith Batman, Gary Goodnough
Delegate to the New York State Association of Towns: Keith Batman
Alternate to the New York State Association of Towns: Gary Goodnough
(Whitten/Malys). All in favor.

RESOLUTION: To approve Investment, Sexual Harassment, Emergency Procedure, and
Code of Ethics Policies without change. (Goodnough/Whitten). All in favor.

MOTION: To approve the standard contract with the Fire District. (Rury/Goodnough)
All in favor.

MOTION: To approve the standard contract with John Heath for mowing. (Goodnough/Rury).
All in favor.

POINTS OF INFORMATION:
Sales tax for 4th quarter was $74,507 (total $371,800)
Clean Up Day was scheduled for Saturday May 9th from 10 am to 4 pm.
NIMR (Insurance) luncheon coming up.

MOTION: To accept and approve the following vouchers for payment:
General: Vouchers # 1-13 $ 9,519.64
Highway: Vouchers # 1-7 $36143.13
TOTAL $ 45662.77
(Goodnough/Rury). All in favor.

There was discussion about the feasibility of purchasing a roll-off truck, considering increasing fees
from Casella Waste Disposal Company. Keith agreed to look into getting a sign asking everyone to compact
their recyclables.

MOTION: To adjourn the meeting at 8:50 pm. (Goodnough/Rury). All in favor.

The next regular meeting is scheduled for Wednesday February 11, 2009 at 7:00 pm.
As always, the public is welcome at all meetings.

Respectfully submitted,

Judith Rowlands, Clerk